In our business, the success of day-to-day operations is as crucial as planning for the future. The Office Administrator plays a key role in ensuring the efficiency and seamless functioning of our daily operations, contributing to the overall success of the organisation.
We are seeking a highly organised and detail-oriented Office Administrator who adaptable, proactive, and thrives in a fast-paced environment. The successful candidate will play a crucial role in ensuring the smooth operation of our office, and various teams, by managing administrative tasks, providing reception support, and maintaining effective communication with the teams. This position requires proficiency in various software applications, excellent phone etiquette, and strong organisational skills.
What will you be doing:
- Manage day-to-day reception duties for our Gatwick office providing a welcoming and professional environment for visitors.
- Handle incoming and outgoing communications, including mail, phone calls and emails.
- Perform general office admin tasks as needed across the company.
- Provide administrative support to Business Units, including assembling presentations, proposals, tender responses, managing data, scheduling, and preparing reports.
- Provide administrative assistance to other head office departments as & when required.
- Participate in key company/departmental meetings, including minute-taking and distribution.
- Collaborate with team members to enhance office procedures and workflows.
- Maintain office supplies inventory; assist with issuing and maintaining records of company workwear.
- Assist with complex travel arrangements.
- Manage meeting room bookings; support meeting preparation, including room setup, and organising refreshments.
What we’re looking for:
- Strong organisational skills with the ability to prioritise tasks effectively.
- Flexible, proactive with a strong “can-do” attitude.
- Basic mathematical skills are essential.
- Attention to detail with a commitment to maintaining accuracy in all tasks.
- Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook, and eager to learn new applications (training will be provided).
- Excellent phone etiquette and communication skills, both written and verbal.
- Ability to work independently as well as part of a team in a fast-paced environment.
- Proven experience in an administrative or clerical role is preferred, and familiarity with CRM systems is advantageous.
If you are a proactive individual with a passion for administration and a desire to contribute positively to our team, we encourage you to apply for this exciting opportunity.
Sounds like a great opportunity? Want to find out more and apply?
Please apply with your CV and a covering letter, stipulating how you meet this criteria to careers@keysource.co.uk or complete the form below.
Disclaimer: Statistically, women are less likely to apply for a job if they don’t meet all criteria. If you don’t tick all the boxes but think you would be a great fit for the role, we want to hear from you!
At Keysource, we are committed to creating an inclusive and accessible workplace for all. We understand that everyone has unique needs, and we strive to accommodate them through reasonable adjustments. If you require any reasonable adjustments to participate in our recruitment process, please don’t hesitate to reach out by emailing careers@keysource.co.uk. Please remember, you only need to share what you are comfortable to for us to support your request. Your success is important to us, and we’re here to ensure a supportive and inclusive experience for all.
